We are looking for an Executive Secretary to assist our Executive Director.  

Qualifications

• High School Diploma or GED certificate.
• Strong communication skills.
• Strong computer skills in Microsoft Office.
• Satisfactorily pass drug screens, criminal background check, adult & child maltreatment check, FBI checks as required by BBDCS and other licensing agencies.

Job Duties

• Performs administrative duties for executive management.
• Screen calls as directed for Executive Director.
• Assist Executive Director in preparing reports that include financial data.
• Acts as a liaison for the consumers, public, internal management and staff, and vendors for the purpose of good customer relations and communication on behalf of Executive Director.
• Assists Executive Director with project coordination.
• Assists Executive Director with board meetings such as calling board members, arranging food, managing set up, preparation of materials, taking minutes, maintaining board files, and clean up.
• Demonstrates sensitivity for confidential matters.
• Assists in fundraising events as directed by Executive Director.
• Assists in managing bank deposits for center.
• Assists Executive Director in file management and office organization.
• Takes minutes at monthly management meetings and assist Executive Director in organizing materials for meetings.
• Assists with overflow work for administrative team including answering phones and greeting visitors.
• Fills in for front office receptionist during absences. Responsible for covering phones from 4:00-4:30pm.
• Adhere to the BBDCS’s HIPAA Policy and Procedure regarding privacy and the security of protected health information (PHI)

Apply online at www.BuildingBridgesAR.org/careers